How to Ensure Business Continuity During Hurricane Season: Cloud Backup

business continuity hurricane season baton rouge

Hurricane season is in full swing, and we all know that with the use of technology comes great responsibility.  But do you have a disaster recovery plan for your business?

Having a disaster recovery plan for your business during the hurricane season is essential.  It can be challenging to keep up with backups without a trusted partner you work closely with daily.

Here are some tips on why your disaster recovery plan needs to include your business data.

What is Business Continuity, and why is it important?

Business continuity is the ability of an organization to keep functioning during and after a significant disruptive event.  After all, the show must go on.

There are many reasons why business continuity is so important, but here are the three main ones:

  1. To protect your revenue stream: If your business cannot function, you will quickly lose customers and revenue.
  2. To maintain customer confidence: Customers need to know that their information is safe and that they can continue to do business with you.
  3. To avoid legal implications: If you cannot meet your contractual obligations, you could be sued.

Here are some of the benefits that businesses experience when they have a business continuity plan:

  • Reduced downtime in the event of an interruption
  • Improved customer satisfaction due to reduced disruptions
  • Increased employee productivity due to reduced disruptions
  • Reduced financial losses due to interruptions

Why Cloud Backup is critical for Business Continuity

Backing up your data is one of the most important steps to ensure business continuity.  But what happens if your backup systems fail or are destroyed in a disaster?  That’s where cloud backup comes in.  Cloud backup is an off-site backup that involves storing data on a remote server.  If your primary backup systems fail, you can still access your data.

There are many benefits of cloud backup, but here are the three most important ones:

  1. Increased reliability: Cloud backup is more reliable than traditional backup methods because it’s less likely to be destroyed in a disaster.
  2. Increased security: Cloud backup is more secure because it’s stored off-site and is less likely to be hacked.
  3. Reduced cost: Cloud backup is more cost-effective than traditional backup methods because you only pay for the storage you use.

Cloud backup is the way to go if you’re looking for a reliable and cost-effective way to ensure business continuity.

What are the benefits of using cloud backup?

The cloud is a reliable way to store data and ensure business continuity.  Businesses can quickly and easily retrieve their data from the cloud in a natural disaster.

Cost:

Cloud backup is a cost-effective solution for businesses.  There is no need to invest in expensive hardware or software, and companies only pay for their storage.

Flexibility:

Cloud backup allows businesses to scale their storage capacity as their needs change.  They can also access their data from anywhere in the world, at any time.

Security:

Cloud backup is a secure way to store data.  Businesses can rest assured that their data is safe and secure and will be available when needed.

Given these benefits, it’s almost a no-brainer to use cloud backup for business continuity.

How to get started with Cloud Backup

If you’re ready to get started with cloud backup, there are a few things you need to do.

First, you need to choose a cloud backup provider.  Many options are available, so take some time to research your options and choose the one that best meets your needs.

Second, you need to set up your account with your chosen provider.  This will involve providing basic information about your business, such as your name and contact information.

Third, you need to decide what data you want to back up.  Be sure to include all your critical data, such as customer, financial, and employee data.

Fourth, you must set up a schedule for backing up your data.  You should back up your data regularly to ensure it is always safe and available.

Once you’ve completed these steps, you’ll be ready to start backing up your data to the cloud.

How to choose a Cloud Backup provider

When choosing a cloud backup provider, there are many factors to consider, but here are the three most important ones:

  1. Reputation: Make sure you choose a reputable provider with a good track record.
  2. Support: Make sure the provider you choose offers 24/7 support in case of any problems.
  3. Pricing: Make sure you compare pricing between providers to get the best deal.

Choosing To Backup Your Data By Yourself

Like most people, you probably think backing up your data is something you can do yourself.  But the truth is, it’s not as simple as it sounds.

There are many things to consider when backing up your data, such as frequency, storage size, and file types.

Here are some things to keep in mind if you’re thinking about backing up your data yourself:

  1. Frequency: You need to back up your data regularly to ensure it’s always safe.
  2. Storage size: Make sure you have enough storage space to accommodate your data.
  3. File types: Make sure you know which file types are supported by your backup system.
  4. Security: Make sure your backup system is secure to protect your data from hackers.
  5. Support: Make sure you have 24/7 support if you have any backup system problems.

If you do, however, decide to go it yourself, here are some tips to keep in mind:

Tips for backing up your data

  1. Always encrypt your data before sending it off to be stored in the cloud.  This will help protect your information if the worst happens and your backup is somehow compromised.
  2. Make sure you have multiple copies of your data stored in different locations.  If one copy is lost or corrupted, you will still have others to fall back on.
  3. Keep your cloud backup updated regularly, so you always have a recent copy of your data available if you need it.
  4. Test your backup regularly to ensure it is working correctly and that you can access and use the data when needed.
  5. Choose a reputable and reliable cloud backup provider with experience with businesses like yours so you can be confident in their ability to keep your data safe and secure.

How can you test your cloud backup plan?

We suggest that you test your backup at least monthly.

You can perform three main types of tests:

  • full –  restores all data
  • incremental – restores only new and changed data since the last full backup
  • differential – restores only new and changed data since the previous differential backup

You can also test your backups by restoring to an alternate location – this tests that your backups are working and that you can access and use the data when needed.

What are some common mistakes with cloud backup?

Here are some of the most common mistakes with backing up your data to the cloud:

Failing to Test

One of the most common mistakes people make when it comes to cloud backups is failing to test their backups.  Having a backup doesn’t mean it will work when you need it.

You should regularly test your backups to ensure that they are working correctly and that you can access and use the data you’ve backed up.

Not backing up often enough:

Another common mistake is not backing up often enough.  Depending on your data changes, you may need to back up daily, weekly, or even more frequently.  The key is to ensure you are backing up often enough so that you don’t lose too much data if something happens to your primary copy.

Not encrypting data:

If you are storing sensitive data in the cloud, it’s important to encrypt it before uploading it.  This will help protect your data if the cloud provider experiences a security breach.

How can you ensure your data is secure in the cloud?

Now that you know some of the most common mistakes people make when backing up their data to the cloud, let’s look at how you can avoid them.

Here are some tips to help you keep your data safe and secure in the cloud:

Encrypt your data:

As we mentioned before, if you are storing sensitive data in the cloud, you should encrypt it before uploading it.  This will help protect your data if the cloud provider experiences a security breach.

Choose a reputable cloud provider:

When choosing a cloud backup provider, be sure to choose a reputable and experienced company that you can trust with your data.

Back up often:

Make sure you are backing up your data frequently so that you don’t lose too much if something happens to your primary copy.

Test your backups regularly:

As we mentioned, it’s essential to test your backups regularly to ensure that they are working correctly and that you can access and use the data when needed.

Conclusion and Key Takeaways

Cloud backup is a great way to protect your data, but it’s essential to do it right.  Be sure to avoid common mistakes like failing to test your backups, not backing up often enough, and not encrypting your data.  And remember, when choosing a cloud backup provider, choose a reputable and experienced company that you can trust with your data.

If you still have questions about whether your business is a candidate for cloud backup or how to get started, please reach out to our team of experts at Gulf South Technology Solutions.  We will give you a free consultation to help you determine the best backup solution for your business.

gulf south technology baton rouge team employees
gulf south technology baton rouge team employees

Gulf South Technology Solutions is a leading cloud backup and recovery provider.  We have over ten years of experience in the industry, and our team of experts can help you choose the right backup solution for your business.  Contact us today for a free consultation.